Office of Travel Services

Procedures


D. University Credit Card Programs

  1. Business Travel Account (BTA) Program for Non-Employees Airfare and rail expenses of official guests, consultants, and others not employed by the University, as well as unitary group/team(4-H, study abroad, track, baseball, softball, etc.) may be arranged with Travel Leaders, Inc., and charged to the University's Business Travel Account.


    • Consultants, prospective employees, and recruits travel expenses must be authorized using MSU Form A-08, or MSU Form HRM322, and the charge authorized using MSU Form BTA. Note: When use of MSU Form HRM322 is applicable, then MSU Form A-08 is not necessary. Submit the above forms to the BTA Administrator (Travel Manager) located in Travel Services for authorization to charge to the University's Business Travel Account and for submission to Travel Leaders, Inc.


    • Unitary group/team travel requests must submit the MSU Form BTA, and a copy of the travel authorization for the group\team leader to the BTA Administrator (Travel Manager) located in Travel Services for authorization to charge to the University's Business Travel Account and for submission to Travel Leaders, Inc. Please note that all arrangements should be made with Travel Leaders prior to submission of forms.


    • All other expenses for non-employees should be submitted to Accounts Payable section using the appropriate form(s). All other expenses for MSU employees should be submitted following the travel guidelines outlined in this policy.

  2. Employee Business Travel Account (EBTA) Program for University Employees When planning a business trip through Travel Leaders, Inc., the University employee has the option of purchasing public carrier transportation with personal funds or by charging the transportation cost to the University's EBTA "ghost" account. If the traveler requests that the public carrier transportation transaction be charged to the EBTA procedures should be followed.

    This EBTA program is a value-added service and is offered for the convenience of the traveling employee as well as the departmental travel coordinators. This program will also increase the efficiency of the reimbursement process and will allow Travel Services to more expeditiously process traveler's claims for reimbursement. This process will also eliminate the necessity to request an exception for early advances. It is recommended and encouraged that travelers and travel coordinators participate in the EBTA "ghost account" program.

Contact Information

640 McArthur Hall
Mississippi State University
Mississippi State, MS 39762

Office Hours: 8:00 a.m. to 5:00 p.m. Monday through Friday

Phone: 662-325-8817
Fax: 662-325-0840